The construction industry, a cornerstone of economic development, is renowned for its complex processes and reliance on extensive documentation. In this context, digitalization emerges as more than a necessity: it is an opportunity to fundamentally transform how documents are managed, regardless of their purpose. certSIGN, a leading provider of qualified trusted services in Romania, brings the spotlight to the qualified electronic signature, a solution that revolutionizes the efficiency and security of document-based processes in this sector.
Successful partnerships: certSIGN and construction industry leaders
Renowned companies such as Concelex, with over 29 years of experience, and Leviatan Group, recognized for their strong appetite for innovation and adoption of BIM technology (Building information modeling), have taken significant steps towards digitalization.
Building information modeling (BIM) allows construction companies to create and manage digitally all the information related to the building process and by implementing certSIGN’s qualified electronic signature solutions approve and keep all the documents in digital form and eliminate the need to print an extensive amount of pages. These partnerships showcase how technology can streamline workflows, ensure legal compliance, and foster the highest level of trust in business relationships with partners, suppliers, and end beneficiaries.
In a project developed in collaboration with Leviatan Group, the Paperless flowSIGN solution from certSIGN enables the signing of documents and technical documentation using a qualified remote electronic signature. This replaces processes that previously involved printing and handling thousands or tens of thousands of sheets of paper, facilitating the electronic transmission of documents to authorities. These documents are exclusively signed with a qualified signature, compliant with eIDAS standards and national legislation. This initiative represents the first phase of a strategic partnership between the two companies aimed at digitalizing all processes associated with the planning, execution, and monitoring stages of construction projects.
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At Concelex, the same qualified remote signing solution, Paperless flowSIGN from certSIGN, was implemented to digitize the signing of Work Statements (Situații Lucrări – SL), completely eliminating paper usage and significantly reducing the time required for document approval—from weeks to just minutes. The solution enables the fast and secure signing of documents by all involved specialists, regardless of their location. This innovation ensures legal compliance, enhances operational efficiency, and accelerates decision-making, providing a competitive advantage and supporting the transition to a modern, sustainable work model.
Benefits of the Qualified Electronic Signature
The adoption of the qualified electronic signature offers a range of significant benefits, transforming administrative and operational processes in construction:
- Increased Efficiency: Documents are signed within minutes, reducing the time spent on bureaucratic processes from days or weeks.
- Security and Traceability: Each electronic signature is ensuring the identity of signatories and uses cryptographic mechanisms to prevent modifications of data.
- Cost Reduction: Eliminating physical transport and paper storage results in substantial savings.
- Positive Environmental Impact: Digitalization helps reduce the carbon footprint by eliminating paper consumption.
- Legal Compliance: certSIGN solutions align with European and national legislation, ensuring the legal validity of documents.
Digital Transformation – A necessity, not a luxury
The construction sector generates a massive volume of documentation that requires long-term storage and access. Digital solutions, such as electronic archiving compliant with Law 135/2007, offer a modern and efficient alternative, reducing the need for physical storage and mitigating risks associated with document deterioration.
Through collaboration with industry leaders, certSIGN demonstrates that digitalization is not just about technology but about connecting people and processes in a more efficient and transparent manner. Integrated solutions within BIM workflows enable all stakeholders to access documents from anywhere, facilitating the rapid implementation of projects, accelerating decision-making processes in a secure, legally compliant manner at both national and European levels.
The digital transformation of the construction sector, driven by the implementation of qualified electronic signatures, opens new horizons for companies in this field. certSIGN, together with its partners, illustrates how technology can act as a catalyst for efficiency, sustainability, and competitiveness.
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