Adopting a digital solution helps any company manage its operations more efficiently – either by reducing costs through simplified, automated processes, or by boosting productivity. However, many standard solutions on the market offer rigid functionalities based on predefined templates, which can force a company in the medium and long term to continually adapt its internal processes and seek out alternative tools.
On the other hand, a custom digital solution, built on a flexible and solid foundation, easily adapts to a company’s specific needs and is much easier to maintain and modify over time, with lower costs. The main initial drawback might be a longer implementation period, but this largely depends on the provider and the company’s internal organization.
Advantages of a Custom Solution in the Medium and Long Term
- Perfect Alignment with Company Requirements: the solution is configured precisely according to the company’s needs, specifications, and business objectives.
- Scalability and Alignment with Company Growth: the system can expand and evolve in step with your business development.
- Time and Resource Savings: there’s no need for multiple implementations, repeated staff training, or ongoing internal reorganizations to integrate new solutions.
- Lower Update Costs: Any required changes can be made directly without incurring huge additional investments.
A Concrete Example: A Customized Solution for a Printing Industry Company
Two years ago, a business specializing in the production of advertising materials was searching for a digital platform that would address its unique requirements. None of the existing market solutions matched perfectly, and instead of simplifying internal processes, they risked complicating them even further.
Initial Challenges
- Centralizing orders received both directly from clients and through three online channels.
- Processing and displaying data for each employee, filtered according to the order source.
- Tracking all orders and monitoring their status in real time.
By implementing a custom solution (such as tiny.ERP), these issues were quickly resolved, leading to a productivity increase of over 40%, thanks to:
1. Minimizing Manual Tasks and Automating Data Processing
- Capturing all information digitally to eliminate human errors.
- Rapidly adapting the platform to existing internal workflows.
- Automatically generating essential, customized documents.
2. Reducing Unnecessary Stress and Boosting Efficiency
- Streamlining and improving internal communication.
- Providing employees with constant access to updated, filtered information.
- Cutting back on bureaucratic responsibilities, allowing staff to develop more productive routines.
3. Enhancing Clarity and Visibility Across Internal Processes
- Centralizing all critical data (orders, invoices, delivery notes, receipts,etc.).
- Offering access to complete data history and relevant reports.
- Automatically signaling any ongoing activities or events.
Conclusion
By adopting a customized digital solution, the benefits are countless. One of the most important is that it does not change the way employees are organized or how they work; instead, it makes their jobs easier by optimizing and automating workflows. Additionally, in the medium and long term, the solution can keep pace with the company’s evolving needs and can be continuously optimized, developed, and expanded at low costs. This prevents both the search for and implementation of other complementary solutions, as well as the need for staff retraining – factors that would otherwise lead to extra expenses and potential drops in productivity.
Shortly after implementing the tiny.ERP system, the advertising production company mentioned in our example experienced noticeable benefits: employees became more relaxed, always having immediate access to the information they needed without waiting for further instructions. The CEO benefited the most, gaining real-time access to essential data and being able to run the business from anywhere, without being tied to the office. Through ongoing optimization of the solution and improved communication among departments, constant access to filtered and updated data led to an over 40% increase in productivity.
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